Several states have extended the Enrollment Period due to the Coronavirus pandemic. See stunning vistas and spectacular wildlife with experienced trip leaders, and immerse yourself in the rich biodiversity of our shared planet. Insurance Plans for Stanford University Alumni - Life, LTC + Travel About the Alumni Insurance Program The Alumni Insurance Program is a benefit from your Stanford Alumni Association, offering a diverse portfolio of insurance products to meet the needs of alumni and their families. Vision care benefits are provided by Vision Service Provider (VSP) Vision Care using their Choice Network of providers. Plan Information For BTA coverage information, view the Certificate of Insurance We do not offer traditional insurance products, but we do have specialty insurance for auto loans and some of our credit card products. For costs, complete details of coverage and exclusions, and a listing of approved states, please contact MetLife Pet Insurance Solutions LLC. About Data Governance Center, powered by Collibra. Receipt uploaders and their preparers can learn more about eReceipts and how to integrate it into their workflow on the eReceipts System page. dental, and vision insurance with 100% paid premiums Matroid is committed to creating a diverse work environment and is proud to be an equal . Site designed by Financial Management Services (FMS) in partnership with ImageX Media. For questions, travelers must contact Airbnb directly through their Help Center. Exempted travel reservations must be manually registered in the universitys Travel Registry (International SOS). Department administrators who want to manage rides for Stanford travelers or visitors can set up Lyft business accounts. Explain how the business expense is connected to the university and supports its mission. Find information on waiving coverage, Betins International Health and Travel Insurance. Not all plans within a state are available in all areas of the state or to all residents in that state. The Bechtel International Center is proud to be part of Student Affairs, which educates students to make meaningful contributions as citizens of a complex world. A variety of health care services are available at Vaden Health Center on the Stanford campus and many are covered under the Campus Health Service Fee ('Health Fee'). Accidental sickness and injury travel policies are not accepted To consider your foreign insurance policy, please provide the full policy for review. Unless Stanford University has approved the purchase of a product or service in advance, these items cannot be reimbursed to a university employee, affiliate or visitor for personal use. In these instances, the guidelines for booking and reimbursement of business travel apply. Medex is another company that provides such coverage. Allianz Travel Insurance. For specific questions about your travel insurance needs, contact Travel Insured. Discover Japan with your family and learn about Samurai practices, see meticulously sculpted gardens and relish the artistically crafted cuisine. Travelers are strongly advised to verify travel entry requirements through the Centers for Disease Control and the country of destination.. Students, faculty, staff, and postdoctoral scholars booking air fare for university-sponsored travel must utilize a Stanford Travel booking channel in order to ensure reimbursement. When the trip includes more than one university business stop and the cities involved have different per diem rates, the lodging per diem rate for each calendar day (beginning at 12:01 a.m.) is determined by the location where the lodgings are obtained for that night. Contact: Financial Clearance You can message your clinic, view lab results, schedule an appointment, and pay your bill. If the government decides that it needs to help the tech sector through this mess . Basic travel insurance is provided by Assist America and helps you cope with emergencies when you travel more than 100 miles from home or internationally for trips of up to 180 days. The exception must be requested through the Dean's or VP Office (or designee) and is then attached to the transaction when originated. To view the current per diem rates for an international location, access the. As a scholar of democracy, development and the rule of law, Larry focuses on the current political scene in the countries we visit and the issues and challenges they face. Allianz Travel Insurance provides a plethora of travel insurance plans, from specialized rental car and . Timeframe: 2 months before your trip. Expenses associated with the medical evacuation* of the exchange visitor to his or her home country in the amount of $50,000. For information about other common reimbursable expenses, such as employee morale, recruitment expenses, human subjects and gifts, visit the Other Business Expensespage. Find the latest information onCOVID-19,monkeypox, and theflu vaccine. Get the Android MyHealth app . When you are referred to Stanford Health Care behavioral health services, our benefits specialists will determine your behavioral health coverage and associated network of providers and will discuss with you any limitations prior to being scheduled for a New Patient Visit. For employees in a remote work arrangement whose residence is within the defined 10-county area*, travel to a Stanford Work Location will not be reimbursed because the remote arrangement is at the employees request and there is space available for the employee to work on campus. The app helps users manage business and travel expense receipts required for Expense Requests System (ERS) transactions or Purchasing Card (PCard) verifications more efficiently. order for Stanford to be able to provide support to its faculty, staff, postdoctoral scholars and students when they are traveling on university-sponsored business, the university requires the use of a centralized booking program as described in the Administrative Guide Policy. All individuals and groups affiliated with or visiting Stanford University, SLAC, or Stanford Medicine are welcome. The Stanford Alumni Association receives financial benefits from the administrator that provides this program. Professional Certification: 2022 - Certified Scrum Product Owner 2018 - Machine Learning (Stanford University, Coursera, Grade: 95/100) For example, family members may accompany those traveling on Stanford university-sponsored business (as personal travel), or colleagues may want to travel together. By clicking "continue" below, you will be directed to a partner website maintained by eHealthInsurance Services. Visiting scholars in J-1 visa status may choose to be covered by insurance plans obtained overseas, or purchase a plan in the US from an American carrier. She particularly enjoys sharing with travelers her love of, and expertise in early modern France. For university medical plan coverage information. The following is an overview of the support you will receive for your Stanford-sponsored or Stanford-organized travel. Visiting Scholars are not eligible for Stanford's insurance plans and must obtain their own insurance coverage. Request your official Stanford transcript. Repatriation* of remains in the amount of $25,000. USI . Enrollment is automatic and Stanford pays the full cost of coverage. The middle-of-the-road Classic plan comes with up to $25,000 in coverage for trip cancellation, 150% of the trip cost in coverage for trip interruption, up to $1,000 in coverage for baggage and. Assist America can also help you with non-emergencies, such as planning your trip. When the method of reimbursement will be based on actual expenses, original receipts are required in the Expense Requests System for expenses of $75 or more and should correspond to an individual expense line. Stanford pays the full cost of the coverage. Stanford utilizes a centralized travel booking program (Stanford Travel) that automatically registers travel reservations, and any subsequent changes to a reservation, to the university's Travel Registry, which connects to Stanford's provider of medical, personal, travel, and security assistance.Stanford Travel booking channels include: Egencia, FCM (formerly Casto) and United . Basic Travel Assist Please click on any of the insurance types listed below to find out our status with each of these plans. From idyllic mountains and national parks to iconic cultural sites, discover the geographic wonders and rich history of North America. Filter by. The Robert and Florence McDonnell Professor of East European History and a past chair of Stanford's history department, Professor Naimark's research has focused on the problems of radical politics in the Russian Empire and Eastern Europe. Department administrators who want to manage rides for Stanford travelers or visitors can set up U4B accounts. Coming March 20: Key Travel, the world's largest travel management company specializing in the humanitarian and academic sectors. *Coverage for Repatriation and Medical Evacuation is required for J-1 Exchange Visitors. This chart shows which travel expenses are recommended for purchase with the TCard depending on the selected reimbursement method: As an alternative to using the TCard, personal funds may be used and a request for reimbursement can be submitted after the trip. For more information about your benefit options, see Cardinal at Work'sBenefits & Rewards site. The Travel Card may be used to pay for trips that include a component of personal travel that may not be easily separated from the booking, but it may not be used to purchase trips that are exclusively personal. Any costs specifically disallowed by school, department policy, external agreement or gift restriction are non-reimbursable. Booking Groups, Visitors or Personal Travel, https://fingate.stanford.edu/business-travel-expenses/stanford-travel-program, iProcurement - SmartMart Catalog Suppliers, Note: Although Airbnb is no longer supporting the Stanford Airbnb for Work product, Stanford travelers may still use their Airbnb for Work accounts (or personal Airbnb account) to book lodging for university-sponsored travel. Program administrators may need to book and pay for multiple travelers from various departments for a particular trip, event series, or for groups of 10 or more travelers to the same destination. The policy must be backed by the full faith and credit of your home country government, The answer depends on whether an individual is considered a non-resident or resident for tax purposes. Travel to amazing locales where youll enjoy lectures, seminars and in-depth talks with scholars, peers and local experts. Learn more about traveling for Stanford in the Travel Process overview. The department's goal is to promote the University's long-term financial health so it can achieve the mission . Flexible Spending Accounts. Administrative Guide Policy 3.5.1: Financial Irregularities, Administrative Guide Policy 5.4.2: Business and Travel Expenses, Administrative Guide Memo 5.4.3 Travel Cards, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Business & Travel Expenses - Fundamentals, not cleared through an expense reimbursement within 60 days, submit a support request to the Financial Support Center, Administrative Guide Policy 2.1.20: Hybrid (Telecommuting) Work Arrangements, Administrative Guide Policy 2.1.21 Remote Work Arrangements, How To Return Personal Expenses Charged to a Travel Card, must be documented through a fare comparison, affiliated global subsidiaries and branches, Resource: Guidelines for Writing a Clear Business Purpose, Topic Overview: Purchasing & Payment Methods, About Financial Management Services (FMS), Personal Expenses, Dues, Fees and Charges, Topic Overview: Business and Travel Expense Policies. This requirement can be met either throughCardinal Care, the university sponsored health insurance plan, or through an alternative insurance plan that has comparable benefits. See How To Return Personal Expenses Charged to a Travel Card. It is recommended to confirm coverage 30 to 60 days before you travel. Contact theGlobal Risk teamfor assistance with any of the services above. FCM will support these travelers for the duration of their trip. Explore one of the most pristine places in the world with its glaciated peaks and cobalt-blue fjords framed by thick rainforests. The federal government has mandated that no alcohol may be charged as either a direct or indirect expense of federally sponsored projects. Our office will shut down at the close of business on Tuesday, December 20, 2022, and will start back up on . Please note that these companies are only suggestions for your reference and we are in no way endorsing them or their services. Domestic per diem rates are maintained by the U.S. General Services Administration (GSA). It is the responsibility of the individual incurring expenses, those who assist others with incurring expenses and those involved in the preparation and approval of advances, reimbursement requests or financial transactions to exercise good stewardship of university funds and to adhere to university policies. If your behavioral health benefit plan will not allow you to be seen by a member of the behavioral health team, we encourage you to work with our Stanford Health Care social workers and your medical team to seek assistance in selecting a mental health provider who participates in your behavioral health network. Stanford Health Care is contracted with most major health insurance carriers. In our nearly 50 years of creating educational journeys, we have covered nearly every corner of the globefrom the North Pole to Antarctica and from the mountains of Nepal to the Sahara. We understand you may have extra concerns and questions about travel insurance due to the Coronavirus outbreak. Occasionally, multiple travelers may want to book a trip together via the Stanford Travel booking channels. * Prices vary by age, geographic area, and other factors. Carolyn Lougee has taught European history at Stanford University since 1973. Flexible Spending Accounts (FSA)let you set aside money for health care and/or dependent care expenses before taxes are calculated on your salary. Stanford University requires that all registered students carry adequate health insurance. Click the booking channel button below to book travel. The Stanford Travel program is comprised of multiple booking channels with negotiated service agreements. The Stanford Travel Medicine Clinic is your complete travel health provider. Note that some services may result in additional costs to the traveler. The use of the per diem method is required when travel meals will be charged to a sponsored award. You may wish to visit our Coronavirus Information Center, where we make frequent updates with the latest information. If you are a UHA patient, visitUniversity HealthCare Alliance, dba Stanford Medicine Partnersfor insurance coverage. 1-800-272-9676 within the US; You may be asked for our group NPI or Tax ID. From comprehensive medical plans to life insurance, stay healthy programs and businesss travel insurance, Stanford has you covered. From comprehensive medical plans to life insurance, stay healthy programs and businesss travel insurance, Stanford has you covered. Health Insurance . to seeOffice of International AffairsTravel Signatures. Online tools and travel alerts Medical Assistance, Medical Evacuations, and Travel Assistance Security Assistance, Political or Natural Disaster Global Risk is here to support your health, safety, and security during international travel. Your alternative insurance policy must cover the entire academic period of September 1 through August 31 with benefits that meet or exceed the following minimum standards: An annual deductible less than $1,000 USD. Those responsible for spending university funds on business and travel expenses must use the appropriate purchasing, payment and reimbursement method. Review Plans and Benefits International Student and Scholar Insurance BETA Scholastic Evacuation and Repatriation Evacuation and Repatriation Coverage Travel Medical Insurance Group Travel Medical Insurance Long Term Medical Insurance Missionary Travel Health Insurance MetLife Pet Insurance Solutions LLC is the policy administrator authorized by IAIC and MetGen to offer and administer pet insurance policies. United States, If you experience an emergency during international travel, View the Internal and External Travel Resources. Stanford's Cardinal Care Plan meets the Department of State insurance requirements. We have included travel insurance to address the risks and uncertainty of Covid-19, with increased coverage for trip interruption and delay, as well as accident and emergency evacuation, and a benefit that provides coverage up to $14,000 for reasonable quarantine expenses (as deemed by the insurance provider) incurred . Determine the extent of your coverage or any out-of-pocket costsbefore you receive care. Phone: 650-724-4445, Doctors, Clinics & Locations, Conditions & Treatments, View All Information for Patients & Visitors , Covered California and Individual-Family Plans, University HealthCare Alliance, dba Stanford Medicine Partners, Protections Against Surprise Medical Bills, Please be aware that visits with behavioral health professionals will be billed to your. The tech sector is an engine of economic growth and a key element of US national security, writes Darrell Duffie. Travel Assistance is available when you travel more than 100 miles from home or internationally for up to 180 days for business or pleasure. Reference #01-aa-std-5201, Extended Travel Assistance Make sure you have entered crucial data (including health information) into your MyTrips account. Stanford University resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. Note that the Anthony Travel booking channel, not listed here, is used exclusively by Athletics. Maps & Directions 211 Quarry Road 2nd Floor, Suite 202 Palo Alto, CA 94304 Phone: 650-736-5700 Getting Here Cruise in comfort through the diverse chain of volcanic islands, getting up close to wildlife found nowhere else. For questions, travelers must contact Airbnb directly through their, OBI Dashboard: Expense Requests and SU Card Activity (ERR), Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Business & Travel Expenses - Travel for Stanford, How to Book and Manage Guest Travel in Egencia, How To Book Multi-Person Travel Using Stanford Booking Channels, About Financial Management Services (FMS), Reservations sent to the university's Travel Registry, which connects to Stanford's provider of traveler assistance, Airline ad hoc waivers and favors such as preferred seats, priority boarding, name changes, change-fee waivers and unused ticket extensions, Stanford-negotiated discounts with all major airlines, lodging and ground transportation providers, Eligibility for applicable supplier loyalty points and benefits, Simplified expense reimbursement process; comparison fares are not required for university-sponsored travel, Booking channel support provided by industry experts to assist at every step of the journey. Please note that in addition to purchasing health insurance, Visiting Student Researchers are also required to pay the Campus Health Service Fee. TheSchool of Humanities and Sciencesis the foundation of a liberal arts education at Stanford. Liability & Property Insurance Office of Risk Management and Insurance handles both Workers' Compensation and Property & Liability insurance. A guest profile template inEgencia is used to book guests or affiliates who do not have a SUNet ID. Travel Clinic services are available to Stanford students, faculty, staff, spouses, partners, and alumni. Stanford automatically enrolls its students in Cardinal Care at the start of each academic year (or quarter of entry). Dependent insurance services offered by Stanford University vary according to your Stanford affiliation. Close. Departments and units may have more restrictive requirements for receipts and documentation at their local discretion. The university pays for reasonable and necessary expenses incurred by Stanford employees, affiliates and visitors in the course of university-related business travel. If an individual expense is $75 or more, and an original receipt is not submitted as a backup document, some form of proof of payment, such as a credit card statement, must be submitted. The university outlines its guiding principles and the IRS regulations forbusiness and travel expenses in Administrative Guide Policy 5.4.2: Business and Travel Expenses. Some expense categories, such as meals, airfare, car rental, lodging and conferences require additional documentation, which is detailed on those respective policy pages. Overview. For example, the use of the per diem method is required when travel meal expenses will be charged to a sponsored award. Recently the director of the Interdisciplinary Graduate Program in Modern Thought and Literature at Stanford, Professor Hoyos researches visual culture and critical theory, as well as comparative and philosophical approaches to literature. Give us a quick call and our team will look after your booking to help you avoid the hassle by entering all those details. The faculty director at Jasper Ridge and a professor of biology and of geological and environmental sciences, Liz Hadly is a global change scientist who has studied the impacts of environmental change for the past four decades. A key consideration in the proper stewardship of university resources is ensuring that the funding sourceis appropriate to use for the expense. 505 Broadway Travel is considered outside of the local area when the destination is 50 miles or more one way from the travelers home or Stanfords historic campus, whichever is greater. With Stanford scholars leading the way through every step of your journey, you're guaranteed an educational experience like no other. If you fall in Spain and break your leg, you will need hospital treatment and flights. Exceptions to the travel booking policy are only required when the airfare purchase is not specifically exempted (as described below). We offer a variety of benefits to protect you and your income in the event of an illness or injury, including Life insurance, Accidental Death and Dismemberment, Short- and Long-Term Disability, and Business Travel Accident Insurance. call International: +1.410.453.6380. Flights. Travelers must have necessary approvals and travel documents prior to travel. Stanford University, Stanford, California 94305. See the Booking Channel Contacts section below for Key Travel contact information. Depending upon the type of expenditure and circumstances, primary purchasing and payment methods for business and travel expenses include Stanford purchase requisitions, credit card programs, non-purchase order payments, advances (under special circumstances) and expense reimbursement. Stanford's protection plan is with Travel Insured; if you wish to purchase additional travel protection from another company you may do so. Guaranteed Asset Protection (GAP) Mechanical Breakdown Protection (MBP) You will be offered these products at the time you fund a new auto loan. Must be arranged by Assist America. One such local broker can be found here. Cigna Short-Term Assignment International Plan for Stanford benefits-eligible faculty and staff This application does not replace paper receipt retention requirements that may be in place for your department. Stanford travelers are permitted (but not required) to use Uber for Business (U4B) for ground transportation. Stanford's protection plan is with Travel Insured; if you wish to purchase additional travel protection from another company you may do so. Link: Cardinal Care for Stanford students. Reference #01-AA-STD-5201E, Call: Job Title: Head Coach, NCAA Women's Ice Hockey Division: Athletics Evaluation Group: Coach FLSA Status: Exempt Reports To: Senior Associate Athletics Director Positions Supervised: Assistant Coach; Student Employees Job Summary. Office of Postdoctoral Affairs 'Benefits', Cultural Insurance Services International, View the Stanford non-discrimination policy. You and your spouse are covered with Travel Assistance and so are . The university reimburses for reasonable and necessary meal expenses of two types: For more information, visit the Meals Overviewpage. About Data Governance Center, powered by Collibra. Continue to select.travelinsure.com Cancel. Booking through Stanford Travel channels allows Stanford to contact you and offer assistance in the event of a major emergency or changing circumstances related to your travel destination. University contributions toward the cost of your benefits are based on when you meet the age and service requirements for retirement. Department of State (DOS) regulations require all J-1 visa holders and their J-2 dependents be covered by medical insurance at all times for the entire duration of their J program. Stanford Travel automatically sends booking updates to the registry when itineraries change, supports compliance with reimbursement policies and procedures, and offers discounts, waivers, and perks to travelers. Per the IRS Accountable Plan, documentation must demonstrate that the amounts incurred are reasonable based on the facts and circumstances, and specific explanation when they have deviated from university guidelines. All Postdocs under Stanford visa sponsorship are eligible to participate in the Stanford Postdoc Benefit plans. Experience a cruise like none other and see a totally different side of the cities, towns and scenic seascapes along the way. Explore Burgundys charming villages and scenic vineyards by river barge. Mon. In summary: Travel and business expenses that do not reflect good stewardship of university resources, are found to benefit the individual at the expense of the university and/or are deemed excessive or fraudulent will be subject to further review by the appropriate office (e.g., Office of Chief Risk Officer or School/Unit Office), as outlined in Administrative Guide Policy 3.5.1: Financial Irregularities. This could be the case even if your behavioral health issues relate entirely to your medical treatment. However, for foreign students, especially the ones from India, student health insurance plan offered by Stanford University may prove to be expensive given the ever-so-increasing . Stanford, CA 94305Fax: 650-723-3793abanez [at] stanford.eduCampus MapOur Team. Health Insurance is important. In order to provide information on plans that will fit you and your family, eHealth may ask you for a few pieces of personal information, like: Rest assured that this is used only to provide the most accurate information for your needs. The Expense Requests System automatically calculates the corrected travel meal amount for the first and last day of travel, at 75 percent of the meals rate for the first day based on government-listed rate for the city traveled to, and 75 percent of the meals rate for the last day, based on the government listed rate for the last city visited. 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And exclusions, and Alumni and learn about Samurai practices, see meticulously gardens! Contact information services offered by Stanford university, SLAC, or Stanford Medicine Partnersfor coverage! An International location, access the Medicine are welcome endorsing them or their services or visiting Stanford university vary to! Healthcare Alliance, dba Stanford Medicine Partnersfor insurance coverage obtain their own insurance.. Contributions toward the cost of your benefits are based on stanford travel insurance you meet the age and requirements... Any out-of-pocket costsbefore you receive Care the world with its glaciated peaks and cobalt-blue framed.